The construction CRM for contractor businesses
Less busywork.
More control over every job.
SubcontractSuite answers your missed calls, writes your quotes, schedules your jobs, collects your payments and pays your subs. You run the work — it runs the paperwork.
Installed and configured for your business — not off a shelf.
Built for General contractors, Remodelers, Roofing, Plumbing, Electrical, HVAC, Painting, Flooring, Landscaping, Concrete & masonry.
The phone rings on the roof
Missed calls become someone else's customer. Voicemail is where leads go to die.
Quotes eat your evenings
Every estimate starts from a blank page at 9pm, and one typo eats the margin.
Nobody's sure what's been paid
Invoices go out late, checks arrive 'next week', and the books live three weeks behind.
One job, one thread — from first call to final payment
Every part feeds the next. A call becomes a lead, a photo becomes a quote, a signature becomes a schedule, an approved task becomes a payment — no retyping, no dropped handoffs.
- LeadA call, form or referral becomes a filed, summarized lead.AI answers, qualifies and texts the caller back
- QuotePhotos become a sequenced, priced proposal with options.Scope drafted by AI, priced from your catalog
- E-signThe client compares options and signs in their portal.Acceptance creates the project automatically
- BuildTasks, dates and budgets generate from the signed scope.Subs sourced by availability; work approved → payable drafted
- Get paidDeposits and milestones collect online, reminders included.Receipts email themselves; books update live
- GrowReview links go out; referral partners earn their cut.
A full office crew's worth of work, handled
Eleven connected tools — each one built to save hours, cut out retyping, and catch the mistakes people make when they're tired.
AI Receptionist & Leads
Every call answered, every lead captured, every follow-up sent — even when you're on a roof.
See how it worksUnified Inbox
Email, texts and call summaries in one Gmail-style inbox — with AI-drafted replies.
See how it worksQuotes & AI Proposals
From photos of the space to a priced, signable proposal — in minutes, not evenings.
See how it worksVendor Sourcing & Bids
Invite the right subs — rated, available and insured — and level their bids side by side.
See how it worksProjects & Scheduling
The job plans itself the moment the client signs — tasks, dates, budgets and all.
See how it worksCalendar & Booking
Clients book real open slots themselves; reminders text everyone so nobody no-shows.
See how it worksClient Payments
Deposits and milestones collected online — chased by automatic reminders, not by you.
See how it worksSubcontractor Payroll
Pay subs and crew in one click — with 1099s, lien waivers and receipts handled.
See how it worksReports & Job Costing
Know your real profit while the job is still running — not months after it closes.
See how it worksReviews & Referrals
Turn finished jobs into five-star reviews and tracked, rewarded referrals.
See how it worksClient & Sub Portals
A branded portal where clients approve and pay — and a self-serve hub for your subs.
See how it worksMissed calls answered, qualified and filed as leads — with a text back to the caller.
Photo → AI-drafted scope → priced proposal. Quotes stop eating your nights.
E-sign creates the project, the task schedule and the payment plan in the same second.
Due payments text the client themselves — politely, repeatedly, automatically.
One build. One care plan. No per-seat games.
Every install is configured for one contractor's business — your services, your pricing, your phone line, your brand. That's a build, not a subscription tier.
The build
typical investment, depending on scope
- Your services, price book and contract set up
- Phone line, email domain and calendar wired in
- AI receptionist trained on your business
- Contacts and jobs imported, team trained
The care plan
about $6,000 a year
- Hosting, security and backups
- A human when you need support
- Improvements shipped to you continuously
- Your whole team included — no per-seat fees
Exact numbers depend on your scope — you'll get a straight answer on the demo call.
See it working on jobs like yours
A working walkthrough on real-looking data for your trade — and straight answers on scope, timeline and price. No slide deck, no pressure.
- 30 minutes, on your schedule
- We demo your trade's workflow, not a generic tour
- Leave with a clear build scope and price
Straight answers
What does SubcontractSuite cost?
There's a one-time build fee — most clients invest $5,000–$20,000 depending on scope — and a care plan of about $500 a month (~$6,000 a year) that covers hosting, support and ongoing improvements. No per-seat licenses, no surprise tiers.
Why a build fee instead of a monthly subscription?
Because every install is configured for one contractor's business: your phone lines, your email domain, your services and price book, your contract, your branding. You get a system that fits like it was built for you — because it was.
Do I have to change my phone number or email?
No. The AI receptionist picks up the calls you miss on your existing line setup, and email connects to your own domain. Clients see your business, exactly as it is today.
Will my subs actually use it?
They don't install anything — they tap a link. The sub portal works in a phone browser, in their language, and answers the questions they'd otherwise call you about: when do I start, what's the scope, was I paid.
How long does a build take?
Most builds go live in a few weeks: we set up your services and pricing, wire your phone and email, import your contacts, and train your team. You keep running your business the whole time.
What happens on the demo call?
A working walkthrough of the system on real-looking data — your trade, your kind of jobs — plus straight answers on scope, timeline and price. No slide deck.